Title – Product Codes and Descriptions

BD — Bringdown From Specific Date
This is a bringdown of title from a specified date. Any transactions that occur during that period of time should be reported. The date through which the property is searched should also be included on your report (if registry is not current, then “search through date” is date through which registry is current).

CBS — Call Back Search
This is to request information that was missing or unclear on a completed search. The purpose is to assign a new number, so that the incoming documents do not appear to be an inadvertent duplication of an earlier submission. There will generally be an “attention to” person in the special instructions, please be sure to put that name on the document when faxing/emailing.

L — Obtaining Copy of Specific Document
This is merely obtaining a copy of a document from the registry (i.e., mortgage, deed, judgment lien).

LOV/QLV —Legal Owner Verification w/Deed
This is verifying exactly who owns the given property on the date that it is being searched. A copy of the deed supporting that ownership must be attached to the report. Should the most current deed be a QC from one family member to another, you must follow the chain back to when the property came into the family, to ascertain that there is no outstanding “life use” or other issue affecting the title.

MV — Mortgage Verification
Unless specifically stated that copy(ies) is required, we require only the recording information of the mortgage in question. E Form on Affiliate Website or fax in.

NSR — No Search Recording
This is a recording of a specific document or documents without performing a search of any kind. The yellow postcard provided with the mortgage should be returned to our office after noting the recording information provided by the registry (i.e., date and time, instrument/document number, receipt number, book and page, if available).

REC — Bringdown From Specific Date and Recording
Executed documents will be sent to you for recording. You must first complete a bringdown of title from a specified date and then record the documents. The yellow postcard attached to the document should be completed with recording information (i.e., date and time, instrument/document number, receipt number, book and page, if available) and should include any transactions that may have occurred during that time period. If there are any questionable intervening transactions, please contact the office.

S/SI — Current Owner Searches
This is a search of the property from the date on which the current owner(s) took title to the present. Your report should include the current owners of record, last conveyance information and all outstanding liens and/or encumbrances for this property. Tax information should be obtained when possible. Copies of the deed into the current owner(s) should be included. Property that has been conveyed within a family, or is subject to probate, should be searched back to where the family took possession of the property (in case of “life use” issues, etc.). Pertinent probate information should be included when available. Be sure to check the “special instruction” section on your ILS order because it may require a copy of the first page and signature page of any outstanding liens and/or encumbrances. It is imperative that you include a “searched through” date, e.g., through what date the records in the registry are current (many are weeks, even months behind).
SI is an indication that our office must complete a title insurance commitment upon receipt of your report. If the applicant is not the owner, please contact the office for instructions on how to proceed.

SNY — for New York
LMV — for New York.
Current Owner Search and Mortgage Verification simultaneously. We require a limited title search (provide a deed copy) and recording info on ONLY Fleet and Fleet Family open liens. Please do not disclose any other liens on the property for this type of search.

SF/SFI — Full Statutory Search
This is a full statutory search of the property pursuant to state specific statutory requirements of the state the property is located in for full searches. Your report should include the current owners of record, last conveyance information and all outstanding liens and/or encumbrances for this property regardless of whether the lien is against the current owner.

Tax information should be obtained when possible. Copies of the deed into the current owner(s) should be included. Be sure to check the special instruction section on your ILS order because it may require a copy of the first page and signature page of any outstanding liens and/or encumbrances. It is imperative that you include a “searched through” date, e.g., through what date the records in the registry are current (many are weeks, even months behind). The only copy required is the deed, or any document cited specifically in the “special instructions.”

SFI is an indication that our office must complete a title insurance commitment upon receipt of your report.